Commercial contracts list frequencies and seasonal tasks, and someone has to turn them into a calendar without missing anything. Short answer: use Claude (extracts obligations from long contracts with section references). Free option: ChatGPT. The workflow has 4 steps and 2 copy-paste prompt(s); expect an obligations table with section references and a month-by-month calendar with hours. Main caution: Check every obligation against the signed contract before scheduling.
The problem
Commercial contracts list frequencies and seasonal tasks, and someone has to turn them into a calendar without missing anything.
Recommended tools
ClaudeExtracts obligations from long contracts with section references.
Free; Pro $20/mo ($17/mo annual); Max from $100/mo
ChatGPTFree plan works for shorter contracts.
Free; paid plans per user - see https://chatgpt.com/pricing
Jobber (Copilot + AI Receptionist)Where the resulting recurring jobs get scheduled.
Core $29-$49/mo; Connect from $99/mo; Grow from $149/mo; Plus from $399/mo; Receptionist add-on $29/moEditorial opinion based on the vendor capabilities and prices listed in our tools directory. Not paid placements; prices as checked Oct 2026 and may change. Compare all use cases →
All tools mentioned
Step-by-step workflow
- Paste the contract scope or service-schedule exhibit.
- Extract every recurring obligation into a table with the first prompt.
- Check each line against the contract, then enter recurring jobs in your scheduling software.
- Repeat at each renewal.
Copy-paste prompts
Extract every service obligation from this landscape maintenance contract into a table: service, frequency, months, quantity (e.g., yards of mulch), special conditions, contract section. Quote the section number and flag anything ambiguous. Contract: [paste].
Using this obligations table [paste] and our season [dates], build a month-by-month task calendar with estimated crew hours using my rates [task: hours]. Show the math.
What to expect
An obligations table with section references and a month-by-month calendar with hours.
Limits & safety
- Check every obligation against the signed contract before scheduling.
- AI arithmetic and unit conversions can be wrong; recheck every quantity and total.
- Bigzy's contract-to-operations engine is described in a vendor announcement; we haven't tested it.
Source / inspired by
- HeyFlora rebrands to Bigzy, launches V2 AI operating system — LM Staff, Landscape Management, Sep 2026 (vendor announcement). Describes a contract-to-operations engine that turns a signed contract into a year of scheduled obligations. Summarized in our own words.